Minutes

Gillett Rail Runners ATV Club

October 2, 2006

1.

President, Chris Engebretsen called the meeting to order.

2.

Secretary's Report – Mark Wendt made a motion to approve the 9-18-06 minutes, second by Todd Rudie, carried.

3.

Treasurer's Report – there was not an updated report available. Steve Koutek approved the absence of a report, second by Bryce Rank, carried.

4.

Old Business – ATV Adventure Weekend

a.

Pull – working on maybe getting reduced rates for some of the rental equipment.

b.

Drags – lots of new people, including some from out-of-state and the opposite side of the state.

c.

Parade – official count was 320. A suggestion was made for next year that we could send each person who registered a postcard and ask them to bring two friends and then we could break the record.

d.

Poker Run – 76 participants.

e.

X-treme Challenge – track was sloppy due to all of the rain. Need to change staging and length of event. There were 54 participants and approximately 400 spectators.

5.

New Business

a.

Jordan will meet with Bob from the county regarding the grant for trail work from the trestle to the county line.

b.

Business memberships and trail map will be on the November agenda.

6.

Other Business

a.

Gary made an announcement that 10 acres of land would be donated to the club from Nancy Smith for the cost of the transaction. A request was made that the club remembers her father in some way in the development of the land. The current street ( Emory Ave ?) ends at the corner of this lot. Donna Koutek made a motion to approve the purchase of the land, Gary then announced that Clayton Smith would also donate the 10 acre parcel next to Nancy 's so the club would have 20 acres, second by Shane Rank, carried. There was a lot of discussion about the possibilities of developing these 20 acres. Mention was made that the club might want to apply for 501(c) 3 status. Dallas Hoerres made a motion that the Executive Committee meets with Nancy and Clayton to work out the purchase agreement, second by Jerry Wendt, carried. A suggestion was made to have a club walk-through to look over the land on Saturday, October 7 th . Meet at Spirits at 9:00 am.

b.

The Gillett Business Association has asked if our club would be willing to do the food for Christmas in the Park on December 2, 2006, beginning at 2:00 pm. Steve Wetzel made a motion to approve, second by Dick Rudie, carried.

c.

The club also could have a display in the park for Christmas in the Park for the cost of $20. Brandon Miller made a motion to approve, second by Jerry Wendt, carried. Dallas Hoerres will work on the display.

d.

Chris announced that the park has been reserved for September 24 through October 1, 2007 for the ATV Weekend, and a verbal agreement has been made to reserve the Fair Exhibition Hall. Reserving the park and building under the Rail Runners name does not imply that we are excluding anyone from the event, it just has been done to make sure that they are reserved for this specific event. There were ideas mentioned as possibilities to include next year, such as truck pull, lawnmower pull, mud bogs. Discussion followed on whether or not it is a good idea to include trucks and/or lawnmowers in what has been seen as an ATV only weekend. More ideas will be discussed at future meetings. Chris extended a “thank you” to all who worked over the weekend.

7.

A motion to adjourn was made by Dick Rudie, second by Dallas Hoerres , carried.