Minutes

Gillett Rail Runners ATV Club

November 6, 2006

1.

Vice President, Shane Rank called the meeting to order.

2.

Secretary's Report – Jordan Rank made a motion to approve the 11-6-06 minutes, second by Dick Rudie, carried.

3.

Treasurer's Report – Gary Pemrich shared the current balance and the monies earned through the Dusty Trails raffle. He reminded the club that the first payment for loan is due in December (the other payments are due in June and December 2007). Outstanding bills include grading, hardware for ATV weekend, tractor rental and fuel. All bills will be given to Gary for payment. Discussion was held on a Certificate of Deposit request but no action was taken at this time with outstanding bills yet to be paid. Buck Rank made a motion to approve the Treasurer's Report, second by Dallas Hoerres, carried.

There are still monies due to the club from the ATV weekend, a donation from GBA for helping to set up Christmas in the Park, and trail grant reimbursement. Everyone needs to get their dates/hours/machinery used information together and get to Jordan ASAP. You need to list the amount of time, date, what you did, and what equipment was used.

A grant of $6600 was received for erosion and dust control. Reimbursements will not be available until all expenses have been met. The work must be done and the bills submitted by June 30, 2007.

4.

Trail Updates – trail from recycling center north was graded after the end of the season. South trail beginning at the Flower Shoppe needs to be done too. Gary Pemrich made a motion to do all grading before the ground freezes, second by Shane Rank, carried. Also mentioned was the changing of the trail by the recycling center for next spring. The trail will go straight out onto Park Street , eliminating the curve.

5.

Update on Land Grant – the land should be in the club's name by the end of next week with the warranty deeds/transfer paperwork completed.

6.

Update on Park Development – the zoning of the new area will need to be looked at along with the council's Planning Committee. Rezoning could have an impact on taxes. The club is getting a price on having the land surveyed. The Civic Club may be a possible source of donations for park development.

a.

The Park Development Group, which is the Executive Committee, will schedule a meeting.

7.

Update on ATV Adventure Weekend for 2007

a.

Dates are set for September 28, 29, and 30, 2007.

b.

Possible events include: pull, drags, poker run, parade, more? Events are subject to change.

c.

Event will be listed in the county tourism travel guide.

8.

Gillett Promotional Steering Group – club members that are part of this group include Shane, Gary, Brandon, Scott, Bonnie, Jerry Luther. Group is looking at making Gillett the “ATV Capital of the World.”

9.

Other Business

a.

January is election time. Open slots include President, Secretary, and one board member at large. Kaye mentioned that she will not be able to continue as Secretary.

b.

Commercial Memberships – discussion was held regarding pricing of business memberships and promotion of club memberships in general. Bonnie Wetzel made a motion for commercial memberships to be priced at $35, which will include a mention on the club website, to begin in January 2007, second by Brandon Miller, carried. Commercial members will receive a certificate to display in their business. Gary Pemrich made a motion to waive the membership fee for Webman Design since they provide the website at no charge to the club, second by Jordan Rank, carried. It was mentioned that the club should be doing membership drives at the ATV weekend and at other events.

c.

Discussion was also held about the timing of membership renewals. Tom Lietz made a motion to approve the membership renewals on January 1 st of each year, second by Jordan Rank, carried. Currently there are 54 paid members of the club.

10.

New Business – the club had agreed to serve food at Christmas in the Park. The menu will be chili, hot dogs, coffee, and hot chocolate. Show up at 1:00 pm to help.

11.

Next meeting and discussion about a possible Christmas party – the club members decided to wait until winter and have an after-Christmas party.

12.

The upcoming meeting dates were discussed. The next meeting will be on December 4 th and the January meeting will be on the 8 th due to New Years. A motion to adjourn was made by Tom Lietz, second by Dan Henkel , carried.