Minutes

Gillett Rail Runners ATV Club

August 7, 2006

1.

The meeting was called to order.

2.

Secretary's Report – Jesse Jenerou made a motion to accept the minutes of the July meeting, second by Buck R., carried.

3.

Treasurer's Report – Bonnie W. made a motion to accept the treasurer's report, second by Brandon Miller , carried.

4.

DVD production after the RGI meeting is still under discussion. Costs: $1000 upfront, 10% Rail Runners, 10% RGI, 10% keep. Motion to not videotape and sell ATV Adventure Weekend. Steve Wetzel made a motion to accept, second by Buck Rank, carried.

5.

Bonnie gave an update on the parade. The route is laid out. Guinness gave the okay to attempt to break the record. Help is needed with staging. Gayle Smoot will take pictures of the parade, which is needed to send to Guinness World Records.

6.

Report on ATV Pull in Lena – 32 hooks, $247.16 to club.

7.

New Business

a.

When talking about the club it needs to be done more professionally. Don't point fingers and call names. If you have an issue with other organizations, deal with it within the club. RGI has severed their relationship with WATVA due to budgetary issues. Seven or eight fire departments will help at events. GCP will donate the equipment and material for building the track and tear it down for free. Skip Schultz will do all the announcing and bring the cones and flags. He will also promote the ATV Extreme Challenge. The ATV Adventure Weekend needs to be trademarked.

b.

Shirts: should everyone get the same t-shirt? Buy your own? Cost would be about $15 to $20 per shirt. Shirts would be worn for events. Color would be bright yellow. Buck Rank made a motion to accept, second by Todd Rudie, carried.

c.

Can coolers: with logo $3 or $4, club price $2

d.

Lions Club food stand: will pay club $150 if members can work it on Sat. Aug. 19 from 5 to 11 pm. A motion not to work at the stand was made by Gary , second by Steve, carried.

e.

Volunteers are needed for grass drags. Sign up!

f.

Pulls and drags have sponsors for trophies but need more. Cost is $500 for pulls, $600 for drags. $50 by sponsor for trophies.

g.

Suggestion was made to look at trail into Green Valley and possibly re-route it.

h.

Volunteers are needed for Saturday morning to brush 5 –6 miles of trails in Suring.

8.

The next meeting is scheduled for Monday, August 28 (due to Labor Day) at 7:00 pm. There will be a parade meeting at 6:00 pm.

9.

A motion to adjourn was made by Barb, second by Dan G., carried.