Minutes

Gillett Rail Runners ATV Club

April 3, 2006

1.

President, Chris Engebretsen, called the meeting to order.

2.

Secretary's Report – Kaye Lietz read the minutes from the March 6, 2006 meeting. Troy Sherman made a motion to approve the minutes as read, second by Jordan Rank, carried.

3.

Treasurer's Report – Gary Pemrich presented the Treasurer's Report which indicated a current balance of $647.26. Troy Sherman made a motion to approve the report, second by Shane Rank, carried. A 50/50 raffle was held with Bonnie Wetzel winning the raffle.

4.

Committee Reports:

A.

ATV Safety Course – there were 25 students in the first class, held on March 25 & 26. Another class is planned for April 22 & 23, with 17 signed up so far for that class. A suggestion was made to send a thank you to the ambulance for the use of the garage.

B.

Trail Progress – the recommendation to open the trail from the BB bridge to the county line is going to the Forest and Parks Committee of the County Board . The request then moves on to the entire County Board for approval.

Green Valley route – Arl Rudie gave an update on the progress of the route approval through the ordinance process to the Town Board, then to a public hearing to get input. Perry said that the residents on Green Valley Road had all gotten a flyer and had all signed on giving their okay to the route.

C.

Pull – arrangements have been made for the eliminator and scale. Expenses for running this event were presented and discussed.

D.

Parade – expenses for running this event were presented and discussed.

E.

Grass Drags – expenses for running this event were presented and discussed. Bonnie Wetzel made a motion to allow motorcycles at this event, second by Dallas Hoerres, carried. A suggestion was made that this committee look at parking for the event since there will be so many trailers.

F.

Fourth of July – Chris mentioned that there would be even more time available for workers for the weekend. Discussion was held regarding the ad for the 4 th of July. Arl Rudie made a motion to authorize Chris to use his judgment and get the most space on the ad for the cost, second by Gary Pemrich, carried. There will be sign-up sheets for workers from our club.

G.

Polaris Grant – the next round of grants will be due on July 1. Gary Pemrich updated the group on the potential of the grant. Tom Lietz made a motion to approve a grant request of $7,185.00 for fencing, grooming, and gravel, second by Steve Wetzel, carried. Also mentioned was the fact that our club will have the responsibility for the trail from Co. V to Hwy 32 as of 7/1/06.

5.

Financing Requests:

A.

Adventure Weekend – $5315.00

B.

Insurance - $2,000.00

C.

Gravel - $4,000.00

D.

Grooming - $1,185.00

E.

Fencing - $2,000.00

Total amount needed: $14,500.00. Bonnie Wetzel made a motion to approve Gary Pemrich to seek a loan for this amount, second by Tom Lietz. Gary was authorized to go through Peshtigo National Bank for the loan.

6.

Other Old Business – there was none to discuss.

7.

New Business

A.

Work days/weekends will be planned for getting the trail ready. A suggestion was made to Chris for the meeting with the county to find out when we can begin working on the trails.

B.

Discussion was held on when we want to open up the route through the city and out to the trestle. Troy Sherman made a motion to hold until a decision is made in Green Valley , second by Tom Lietz, carried.

8.

Adjourn – Arl Rudie made a motion to adjourn, second by Dick Rudie, carried. The next meeting will be held on Monday, May 1, 2006 at 7:00 pm.